Privacy Notice

Seiko Instruments Inc. and its subsidiary companies in Japan (collectively “SII Group”) describe the matters concerning handling of Personal Information, including the matter relating to retained personal data stipulated by Act on the Protection of Personal Information of Japan, as follows.

1.Collection of Personal Information

SII Group acquire personal information by appropriate means. However, explicit disclosure of the purpose of use may be omitted if the purpose of use is clear from the situation in which the information is provided. SII Group asks customers under sixteen (16) years old to provide personal information only upon guardian’s or parent’s consent.

2.Use of Personal Information

2-1 SII Group uses customers’ personal information only within the scope necessary for the achievement of the following purposes except with prior consent of person who have supplied the personal information (“the Principal”) or as provided by laws and regulations.

* You can see main products and services offered by SII Group at the following page (https://www.sii.co.jp/en/products/).

Personal Information obtained through sales of products and services of SII Group and other business activity related thereto

(1)Fulfillment of contract with the Principal

(2)Operations related to the above contract

(3)Information provision, offering, proposal for following products

・The products related to the product or information which provided to the Principal

・The products incidental the above

(4)Information provision, offering, proposal for services related the Products

(5)Information provision and management or operation for various events and campaigns or implementation of questionnaires related to the Products and its services incidental thereto

(7)Customer management

(8)Provision personal information to a third party for the achievement of the above purposes

Personal Information obtained through business activity in research and development and manufacture and its activities incidental thereto in SII Group

(1)Fulfillment of contract with the Principal

(2)Operations related to the above contract

(3)Inquiries to suppliers

(4)Supplier management

(5)Provision personal information to a third party for the achievement of the above purposes

Personal Information obtained through recruit activity in SII Group

(1)Considering hiring

(2)Contacting and providing information to those who applied for recruitment

(3)Provision personal information to a third party for the achievement of the above purposes

Personal Information obtained other than the above

(1)Responding to inquiry or request of customers through the website of SII

(2)Management of intellectual properties of SII Group and contacting or inquiry related to thereto

(3)Contacting or inquiring retirees

(4)Contact or inquire necessary to administrative procedure

(5)Provision personal information to a third party for the achievement of the above purposes

*SII Group my changes the above purposes within the scope which is reasonably considered that the purpose after the change is duly related to that before the change.  In this case, the change of the purpose will announcement on the website.

2-2 SII Group will not use customers’ personal information in a way that may encourage or induce illegal or improper conduct.

3.Business Operator Handling Personal Data

  ■Name:  Seiko Instruments Inc.

Please refer the link below for its address and name of its representative.
https://www.sii.co.jp/en/corp/outline/

4.Date Sharing

SII Group may share customers’ personal date as follows.

▼Items of personal date to be shared
All items included in the customer’s personal data(name, address, telephone number, facsimile number, email address, employment information, information related to contracts, sales or purchase history, service history, contents of inquiry or request, participation histories at exhibitions and seminars etc.
▼Scope of entities that data can be shared
SII and Seiko Holdings Group (Seiko Holdings Corporation and its subsidiaries)
*Please refer the link below for main subsidiaries of SII.
SII’s domestic subsidiaries https://www.sii.co.jp/jp/corp/base-domestic/
SII’s overseas subsidiaries  https://www.sii.co.jp/jp/corp/base-overseas/
*Please refer the link below for main subsidiaries of Seiko Holdings Corporation
 https://www.seiko.co.jp/group/list/
▼Purpose of using data
Same as the purposes described in clause 2-1.
▼Name, address, and representative of the party responsible for management of personal data
■Name: Seiko Instruments Inc.
Please refer the link below for its address and name of its representative.
https://www.sii.co.jp/en/corp/outline/

5.Provision of Personal Data to a Third Party

If any of the following apply, SII Group may provide personal data to a third party. However provide that, when the third party is located outside of Japan, the clause 6 is applied.

ⅰ If prior consent has been received from the Principal.
ⅱ Provision to business contractors, business partners, etc. within the necessary scope in order to fulfill the purposes described in clause 2-1. In such cases, SII Group concludes a contract on handling of personal data at the time of disclosure or provision and provides supervision to ensure an appropriate control over personal information.
ⅲ Joint Usage described in clause 4.
ⅳ If the personal data has been acquired for the purpose of provision to a third party and the Principal is notified of the purpose, items of data provided, means of provision and contact information for cessation requests, or this information is made easily available.
ⅴ If provision of the personal data is requested according to a law or regulation.
ⅵ If the personal data is required for the protection of a person’s life, safety or property.
ⅶ If the personal data is requested for the cooperation to government organization including the police and the courts.
ⅷ If providing personal data in the event that SII Group merges, separates or transfers its business.

6.Provision of Personal Data to Third Parties Located Outside Japan

SII Group provides personal data to third parties located outside Japan with prior consent from the Principal after informing them of the fact that the third-party is located in outside Japan, except in either of the following cases:

(a) when the third party is located in a country specified by laws and regulations as one that has a personal information protection system equivalent to Japan’s; or

(b) when the third party has a system in place where it can continuously take measures corresponding to those that business operators handling personal data in Japan should take.

In the case of (b) above, SII Group will take necessary and appropriate measures to ensure that the third party takes the corresponding measures on an ongoing basis. If you wish to know the details of the measures, please make a request in accordance with clause 8.

7. Security Control Measures

SII Group takes necessary and appropriate security control measures for Personal Data to prevent any leakage, loss or damage, including the following:

■Appointment of persons in charge and defining their duties, and implementation of reporting lines for when any personal data breach is detected
■Education for employees via periodic training
■Access control and measures for the prevention of unauthorized access
■Implementation of security measures such as appropriate access control
■Implementation of necessary and appropriate measures to ensure that the third party located outside Japan, that SII Group provides personal data, takes the corresponding measures on an ongoing basis.

8.Request about Handling Personal Information

If you wish to request to disclosure, correction and deletion, addition, discontinuance of use, erasure, or information provision concerning the personal data protection measures referred to in clause 6 and clause 7 (“disclosure, etc.”) with regard to the customer’s personal information stored in a database held by SII Group, please make a request in accordance with the following method.
SII Group will implement the disclosure, etc. requested by the customer according to the laws and regulations, within a reasonable timeframe and scope, after confirming that the request was submitted by the Principal or a legitimate agent of the Principal.
Note: Please be aware that the requests may not be granted according to the laws or regulations.
SII Group promptly informs the Principal of the response SII Group will take to the request of disclosure, etc., and endeavor to explain a reason therefor to the Principal if the disclosure, etc. will not be taken or different action from the request will be taken.

<Inquiry Procedure>
Please send a mail to the address below. After confirming that you are the Principal or a legitimate agent of the Principal, we will reply to you in writing or in an appropriate manner on which customers and SII Group agree. The details for the procedure will be provided after the inquiry form is submitted.

*Confirmation items for inquiries made by the Principal
▶Confirmation of the information registered at SII Group, including a name, address and phone number.
▶A return call to the phone number registered at SII Group.
▶Identification including a driver’s license, passport and certificate of seal impression.
*Confirmation items for inquiries made by a legitimate agent of the Principal
▶ Identity confirmations by a power of attorney prepared by the Principal together with a certificate of seal impression for the seal used on the power of attorney.
▶A phone call to the Principal, and other means.

Contact Information
Seiko Instruments Inc.
8, Nakase 1-chome, Mihama-ku, Chiba-shi,
Chiba 261-8507, Japan

9.Modification of the Privacy Notice

SII Group may modify this Privacy Notice. If modifications are made, details will be posted on the SII website (https://www.sii.co.jp/en/).